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 TNMSC RTI Act

Background

 Parliament has enacted the Right to Information Act, 2005 to set out the practical regime of right to information for the citizens of India, to secure access to information available under the control of public authorities, to promote transparency and accountability on the working of every public authority. Sec. 3 of the Act provides that all citizens shall have the Right to Information subject to the provisions of the Act and “Information” means any material in any form including records, documents, memos, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data material held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for the time being in force.

 Tamil Nadu Medical Services Corporation Limited (TNMSC) is a Tamil Nadu Government Company incorporated under the Companies Act 1956 and it is a public authority under Sec. 2(h) of the Act. In view of the mandatory requirement, it is necessary for TNMSC to publish the information required under The Right to Information Act, 2005.

Objective

 The primary objective is to provide necessary information to the person interested in knowing the information of TNMSC.

 This contains all vital information and the duties and responsibilities of the organization in procurement, storage and distribution of drugs and discharging the other functions and duties entrusted with the organization. This contains all necessary information in detail, procedure followed in decision making, records maintained and used by employees, directory of officers and employees, details of Assistant Public Information Officers, Public Information Officer and the Appellate Authority for TNMSC.

Use

 Any person can know the duties and functions of the organization. The information is organized in such a manner that the reader of this could know the structure of the organization, powers and duties of officers and employees, procedure followed in decision making including channels of supervision and accountability and records maintained and used by employees for discharging their functions. It also contains directory of officers and employees and remuneration received by them. A separate chapter is provided for the details of Assistant Public Information Officers, Public Information Officer and the Appellate Authority.

 Any person wants to have more information, can contact General Manager (Administration), Tamil Nadu Medical Services Corporation Limited, Chennai- 8.

THE RIGHT TO INFORMATION ACT 2005
CHAPTER - I
ORGANIZATION

a). Constitution:

 Tamil Nadu Medical Services Corporation Ltd., (TNMSC) is a government company, incorporated under The Companies Act, 1956. It was established with the avowed objects, inter alia, of planning for procurement storage and distribution of drugs, medicines, surgical, sutures etc.,
Authorized share capital of the Corporation is Rs.10.00 Crores and the paid up share capital is Rs.4.04 Crores.

b). Board of Directors:

 TNMSC is governed by the Board of Directors and the directors are nominated by the government of Tamil Nadu. The chairman is appointed by the government.

1 Dr. J. Radhakrishnan I.A.S.
Secretary to Government,
Health and Family Welfare Department
Chairman
2 Dr. P. Umanath I.A.S.
Managing Director
Tamil Nadu Medical Services Corporation Limited
Director
3 Dr. P. Senthilkumar I.A.S.,
Additional Secretary to Government,
Finance Department
Director
4 Dr. Darez Ahamed I.A.S.,
Mission Director,State Rural Health Mission,
DMS Annex Building, Anna Salai, Teynampet, Chennai
Director
5 Dr. R. Narayanababu,
Director of Medical Educationi/c,Kilpauk, Chennai
Director
6 Dr. K. Kolandaswamy,
Director of Public Health and Preventive Medicine
DMS Annex Building, Anna Salai, Teynampet, Chennai
Director
7 Dr. K. Senguttuvan,
Director of Medical and Rural Health Services,
DMS Annex Building, Anna Salai, Teynampet, Chennai
Director
8 Thiru. S. Abdul Khader,
Director of Drugs Control,
DMS Annex Building, Anna Salai, Teynampet, Chennai
Director
9 Thiru. R. Jeya Sing,
Engineer-in-Chief (Buildings) PWD & Chief Engineer (Buildings) Chennai Region,Chepakkam, Chennai 600 005
Director

c). Functions and Duties of TNMSC:

i). Procurement, Storage & Distribution of Drugs & Medicines:

 TNMSC is maintaining drug warehouses at 29 district headquarters. All Drug Warehouses are owned by the corporation. The Drugs and Medicines procured from the manufacturers/ importers are stored in Drug Warehouses. The required drugs and medicines are distributed to the Government Hospitals and Institutions by following a system called “Pass Book System”, wherein the value of Drugs & Medicines supplied is recorded and ensured that the Drugs & Medicines are supplied to the extent of the budget allocated to them by their authority concerned.

List of TNMSC’s District Drug Warehouses:
Sl. No Place Address
1 Chennai - K K Nagar Kamarajar Salai, Opp. ESI Hospital, K.K. Nagar
2 Chennai - Anna Nagar Govt. Peripheral Hospital Campus, Anna Nagar
3 Coimbatore Medical College and Hospital Campus, Civil Aerodram (PO), Avinashi Road
4 Cuddalore Beach Road, Near DMO Bungalow, Devanampattinam
5 Dharmapuri Government Head Quarters Hospital Campus, Vannampatti Road
6 Dindigul Gobala Samudram Tank, Near Government Head Quarters Hospital
7 Kancheepuram Arignar Anna Memorial Cancer Hospital Campus, Bangalore Road, Karapettai
8 Kanyakumari Nagercoil, Asaripallam (P.O.)
9 Karur Near Primary Health Centre at Velliyanai Campus, Karur - Dindigul State Highways Road,
10 Krishnagiri Opp. to Collector office, Thirumalai Narar, Bainapalli Village, Ramapuram post,
11 Madurai Collectorate Campus
12 Namakkal Near Primary Health Centre, Alanganatham Pirivu
13 Nilgiris Chester Field's Peyton's Road, Opp. To Civil Supplies Godown, Udhagamandalam
14 Perambalur Old Eye Hospital Campus, Chennai - Trichy National Highways Service Road, Thuraimangalam
15 Perundurai Government Head Quarters Hospital
16 Pudukkottai Sipcot Complex (Near TASMAC Godown)
17 Ramanathapuram Sikil Rajaveethi, Kenikarai
18 Salem Near G.M.K. Medical College, Salem Steel Road, M.Kollapatti
19 Sivagangai Panankadi Road
20 Thanjavur Thanjavur Medical College Hospital Campus, Vallam Road
21 Theni Theni Medical College Campus
22 Thiruchirappalli Periamilagu Parai, T.B. Hospital Campus, Collectorate Office Road
23 Thirunelveli Opp. Sadak Abdullah College,Tiruchendur Road, Palayankottai
24 Thiruvannamalai Chest Clinic (TB) Campus, Anna Nagar
25 Thiruvarur Mannargudi Road, Near Circuit House Building, Vilamal (P.O.)
26 Thoothukudi Devarpuram Road, Near South Police Station
27 Vellore TB Sanatorium Campus, Adukkambarai Post
28 Villupuram Govt. Hospital Campus, Hospital Road,
29 Virudhunagar Collectorate Master Plan Complex, Near District Sports Complex, Sattur Road, Kooraikundu Village
ii). Procurement of Medical Equipments:

 TNMSC is entrusted with procurement of medical equipments under various Government Orders issued from time-to-time. TNMSC obtains specification for the equipments from the experts nominated by the directorate concerned and the equipment is procured through the open tender process.

iii). Maintenance of CT Scanners & MRI Scanners:

 TNMSC maintains 68 CT Scanners, 17 MRI Scanners at the District Headquarters Hospital / Government Hospital and Medical College Hospitals in the State of Tamil Nadu.

 Charges fixed per patient are as detailed below (in Rs.):
Scan Type Plain Contrast Plan & Contrast
CT 500 300 800
MRI 2500 1500 4000
 Scan Type: Lithotripsy:
  • First Sitting Rs. 5000/-
  • Second Sitting Rs. 4500/-
  • Third Sitting Rs. 4000/-
CT 4 Slices
Sl. No District Place Contact
1 ARUPPUKOTTAI Government Taluk Hospital 7708049353
2 CHENGALPATTU Chengalpattu Medical College Hospital Campus 7708049304
3 CHENNAI Govt. Kilpauk Medical College Hospital,Kilpauk 7708049341
4 CHENNAI Rajiv Gandhi Government General Hospital 7708049335
5 CHENNAI Govt.Multi Super Speciality Hospital,Omandurar -
6 CHENNAI Institute of Child Health 7708049337
7 CHENNAI Govt. Stanley Hospital 7708049339/40
8 CHENNAI Govt. Royapettah Hospital, Royapettah 7708049338
9 COIMBATORE Govt. Head Quarters Hospital -
10 COIMBATORE Coimbatore Medical College Hospital Campus 7708049314/5
11 CUDDALORE Govt. Head Quarters Hospital 7708049308
12 DHARMAPURI Govt. Dharmapuri Medical College Hospital 7708049309
13 DINDIGUL Govt. Head Quarters Hospital 7708049320
14 ERODE Govt. General Hospital 7708049312/3
15 KALLAKKURICHI Govt. Head Quarters Hospital 9942496292
16 KANCHEEPURAM Govt. Head Quarters Hospital 7708049303
17 KARUR Govt. Head Quarters Hospital 7708049344
18 KOVILPATTI Govt. Head Quarters Hospital 9790318854
19 KRISHINGIRI Govt. Head Quarters Hospital 7708049350
20 KUMBAKKONNAM Govt. Dist Head Quarters Hospital 7708049346
21 MADURAI Govt. Rajaji Hospital 7708049321/22
22 MADURAI Govt. Rajaji Hospital New Extension B - Block (Anna Bus Stand) 7708613319
23 METTUR DAM Govt. Head Quarters Hospital 9362067637
24 NAGAPATTINAM Govt. Head Quarters Hospital, Velipalayam 7708049343
25 NAGERCOIL Govt. Kanyakumari Medical College Hospital , Kottur 7708049329
26 NAMAKAL Govt. Head Quarters Hospital 7708049342
27 NILGIRIS Govt. Hospital 9944893355
28 NILGIRIS Govt. Head Quarters Hospital 7708049316
29 NILGIRIS Govt. Hospital 7639816641
30 NILGIRIS Govt. Lawly Hospital 9894233093
31 PADMANABHAPURAM Govt. Head Quarters Hospital 9443580264
32 PALANI Government Taluk Hospital 7708049352
33 PERAMBALUR Govt. Dist Head Quarters Hospital 7708049345
34 PERIYAKULAM Govt. Head Quarters Hospital 7708049348
35 POLLACHI Govt. Hospital -
36 PUDUKKOTTAI Govt. Head Quarters Hospital 7708049319
37 RAMANTHAPURAM Govt. Head Quarters Hospital 7708049325
38 SALEM Govt. Mohan Kumaramangalam Medical College Hospital Campus 7708049310/11
39 SIVAGANAGAI Govt. Head Quarters Hospital 7708049324
40 SRIRANGAM Govt. Head Quarters Hospital -
41 THANJAVUR Thanjavur Medical College Hospital 7708049329/31
42 THENI Theni Medical College Hospital 7708049351
43 THENKASI Govt. Head Quarters Hospital 9443111360
44 THOOTHUKUDI Thoothukudi Medical College Hospital 7708049328
45 TIRUNELVELI Tirunelveli Medical College Hospital Campus, Palayamkottai 7708049326/27
46 TIRUPATHUR Government Taluk Hospital 7708049354
47 TIRUPPUR Govt. Head Quarters hospital 7708049347
48 TIRUVALLUR Govt. Head Quarters hospital 7708049349
49 TIRUVANNAMALAI Govt. Head Quarters Hospital 7708049307
50 TIRUVARUR Govt. Head Quarters hospital 7708049332
51 TRICHY Dist Head Quarters Hospital 7708049317/18
52 VELLORE Govt. Pent Land Hospital Campus, Adukkamparai 7708049305/06
53 VILLUPURAM Govt. Head Quarters Hospital 7708049334
54 VIRUDHUNAGAR Govt. Head Quarters Hospital 7708049332
55 WALLAJAH Govt. Head Quarters Hospital 8870413522
CT 64 Slices
Sl. No District Place Contact
1 CHENNAI Rajiv Gandhi Government General Hospital -
2 MADURAI Government Rajaji Hospital 7708049321/22
CT 128 Slices
Sl. No District Place Contact
1 CHENNAI Govt.Multi Super Speciality Hospital,Omandurar -
2 CHENNAI Govt. Stanley Hospital 7708049339/40
3 SALEM Govt. Mohan Kumaramangalam Medical College Hospital Campus 7708049310/11
CT 16 Slices
Sl. No District Place Contact
MRI Scans
Sl. No District Place Contact
1 CHENGALPATTU Chengalpattu Medical College Hospital Campus 7708049304
2 CHENNAI Government General Hospital, Park Town -
3 CHENNAI Government Kilpauk Medical College Hospital,Kilpauk 7708049341
4 CHENNAI Government Multi Super Speciality Hospital,Omandurar -
5 CHENNAI Government Stanley Hospital 98419 91954
6 COIMBATORE Government Coimbatore Medical College Hospital 94420 63707
7 DHARMAPURI Govt.Dharmapuri Medical College Hospital 7708049309
8 ERODE Government Head Quarters Hospital 7708049312/13
9 MADURAI Government Rajaji Hospital -
10 SALEM Govternment Mohan Kumaramangalam Medical College Hospital Campus(Multi Speciality Building) 7708049310/11
11 THANJAVUR Thanjavur Medical College Hospital 94430 66238
12 TIRUNELVELI Tirunelveli Medical College Hospital 94420 63707
13 TRICHY Annal Gandhi Memorial Government Hospital 99401 51405
14 VELLORE Government Vellore Medical College Hospital, Adukkamparai 99437 15486
15 VILLUPPURAM Govt. Head Quarters Hospital 7708049334
CT Lithotripsy
Sl. No District Place Contact
1 CHENNAI Government General Hospital , Park Town -
2 MADURAI Government Rajaji Hospital -
iv). INSTITUTE OF OBSTETRIC AND GYNAECOLOGY :

 Government in G.O.Ms.No.7 Health and Family Welfare Departmentdt.21.01.2003, issued orders for starting of Paying Maternity Ward in the Institute of Obstetrics and Gynecology and Government Hospital for Women and Children, Chennai. The maintenance of accounts of the Pay Ward is entrusted with TNMSC as “Custodian of Accounts”. The Pay Ward started functioning from 19.02.2003. Charges fixed for the various services rendered to the patients in the above special class maternity ward are as follows:

1 Registration feee Rs.10/-
Sharing Room Dormitory
2 Normal delivery (3 days) Rs.1000 Rs.750
3 Forceps (5 days) Rs.1500 Rs.1000
4 L.S.C.S (7 days) Rs.4000 Rs.2500
5 Subtotal Hysterectomy (10 days) Rs.7000 Rs.6000
6 ICU (7days), (Eclampsia – Disease) Rs.7000 Rs.6000
7 High Risk Pregnancy ( 7 days) Rs.7000 Rs.6000
8 Hysterectomy (10 days) Rs.7000 Rs.6000
9 NICU (Neonatal) Rs.2000 Rs.1000
10 MTP Rs.500

 Government in G.O.Ms.No.94 Health and Family Welfare (E1)Department dt.14.05.2003 fixed the following charges to the patients staying in the single room for the different services as noted below:-

Sl. No. Type of service Single room Rs.
1 Normal delivery (3 days) Rs.1300
2 Forceps (5 days) Rs.2000
3 L.S.C.S (7 days) Rs.4700
4 Subtotal Hysterectomy (10 days) Rs.8000
5 ICU (7days), (Eclampsia – Disease) Rs.7700
6 High Risk Pregnancy ( 7 days) Rs.7700
7 Hysterectomy (10 days) Rs.8000
8 NICU (Neonatal) Rs.2500

 Following additional services are provided in the paying maternity ward in Institute of Obstetrics and Gynecology and Government Hospital for Women and Children, Chennai at the rates indicted below:-

Sl. No. Type of Service Dormitory Sharing room Single room
1 Diagnostic Laparoscopy Sterilization( 3 days ) Rs.2500/- Rs.3500/- Rs.3800/-
2 Laparoscopy Minor Investigation( 3 days ) Rs.3500/- Rs.4500/- Rs.4800/-

 Following charges are fixed as room rent for the patients who are staying in the ward beyond stipulated number of days.

Dormitory Sharing room Single room
Non A/C A/c Non A/C A/c
Room rent per day (in Rs.) for the extended stay beyond the stipulated No. of days Rs.125 Rs.200 Rs.250 Rs.300 Rs.350

 Government in G.O.Ms.No.166, Health & Family Welfare Department dt.17.07.2003 fixed charges for various Laboratory Investigations viz. X-ray Histopathology etc., for the patients staying in the Special class Maternity Ward in Institute of Obstetrics and Gynecology and Hospital for Women and Children, Chennai.

Minor Investigation
ESR
HB Estimation
Urine – albumin & Urine Sugar
Malaria
Motion Test
Rs. 20.00
Blood Widal
Blood Sugar
Blood Urea
Serum Creatinine
Serum Uric Acid
Serum Protein
Serum Albumin
Serum Cholesterol
Rs. 30.00
Major Investigation
Plasma Fibrinogen
Serum Trighycerides
HDL – Cholesterol
LDL – Cholesterol
Ultrasound – Obstetric Pelvis
Bleeding time & Clotting time
Rs. 50.00
Complete Haemogram
Serum Electrolytes
(Sodium, Potassium, Bicarbonate Chloride)
(Pregnancy test / V.Mode)
Pap Smear
Urine culture and Sensitivity
Plain – X – ray Chest
X-ray abdomen
Rs. 30.00
Ultrasound – Abdomen
Histopathology
Endometrium
Cervix
Rs. 100.00
Histopathology
Uterus Cxwith BSO
Blood Culture and Sensitivity
G.T.T.
Rs. 150.00
Special Investigation
Barium Swallow (Contrast)
Barium Meal Series
Barium Enema
HSG
IVP
ABC
LET
(Bilirubin (total) Bilirubin (differential) SGOT,
GPT, SAP, Protein, Albumin each test Rs.30.00)
Rs.250.00
Rs.600.00
Rs.300.00
Rs.200.00
Rs.300.00
Rs.200.00
Rs.200.00

Admission of patients is subject to availability of Beds.


vi). Maternity Pay Ward at Kasturba Gandhi Hospital :

 Government in G.O. Ms.No.6 Health & Family Welfare Departmentdt.12.01.2004 has set up payment ward in Kasturba Gandhi Hospital for Women and Children, Chennai. The maintenance of the accounts of the Pay Ward is entrusted with TNMSC as “Custodian of Accounts”. It started functioning from 30.05.2004. Government also issued orders to adopt the fee structure and other investigation charges prescribed in G.O.(Ms.) No.7, H&FW Department dated 21.01.2003, G.O.(Ms.) No.94, H&FW Department dated 14.05.2003 and G.O.(Ms.) No.166, H&FW Department dated 17.7.2003 (as shown in the above chapter). Admissionof patients is subject to availability of Beds. The day to day administration and operation vests with the Director of the institution.

vii). G.I. Bleed Centre

 Government in G.O.Ms.No. 609, Health and Family Welfare Department, dt.13.11.1998 issued orders for establishing 24 hours Gastrointestinal Bleeding and Hepatobiliary Centre in the New Surgical Block of Government Stanley Hospital, Chennai. It started functioning from 15.03.1999. The maintenance of the accounts of the GI Bleed Centre is entrusted with TNMSC. Rs.5000/- is the fee fixed for the patient for treatment and the admission is subject to availability of beds. The day to day administration and operation vests with the Director of the institution.

viii). Master Health Check-up Centre

 The Government in G.O. (Ms.) No. 74, Health, Dated 25.2.1997, the Master Health Check Up Scheme was introduced on 12.05.1997 in the Government General Hospital, Chennai, charging Rs.250/- per head. The maintenance of accounts of the centre is vested with TNMSC since 01.04.2001 as “Custodian of Accounts”. The day to day administration and operation vests with the Director of the institution.

ix). Sale Counter

 Government in Letter No.17393/H1/03-1, Health and Family Welfare Department dated 02.09.2003, permitted Managing Director, Tamil Nadu Medical Services Corporation to initiate action and to setup the Sale Counter. TNMSC has set up sale counter at Kilpauk Medical College Hospital, Chennai on 18.03.2005.

 Drugs available at Sale counter and the rates are as follows:

SL. No Drug Name and Unit Unit Rate Purchase Sales *
Sales Tax Total Service Charges @ 5% Total Rounded off
1 CYCLOSPORIN CAP USP 50 MG (50 CAPS) 753.92 0 753.92 37.70 791.62 792.00
2 CYCLOSPORIN CAP USP 25 MG (50 CAPS) 440.32 0 440.32 22.025 462.34 462.00
3 HUMAN INSULIN (SHORT ACTING) INJ BP 40 IU/ML (10 ML VIAL) 70.00 0 70.00 3.50 73.50 74.00
4 HUMAN INSULIN (INTERMEDIATE ACTING) INK BP 40 IU/ML (10 ML VIAL) 70.00 0 70.00 3.50 73.50 74.00
5 HUMAN INSULIN PREMIXED 30/70 INJECTION 40 IU/ML (10 ML VIAL) 89.00 0 89.00 4.45 93.45 93.00
6 HUMAN INSULIN PREMIXED 50/50 INJECTION 40 IU/ML (10 ML VIAL) 89.00 0 89.00 4.45 93.45 93.00
7 MYCOPHENOLATE MOFETIL TAB 500 MG (10 X 10 TAB) 1254.52 5 1317.25 65.86 1383.11 1383.00
8 TACROLIMUS CAP 0.5 MG (10 X 5 CAPS) 394.40 5 414.12 20.71 434.83 435.00
9 TACROLIMUS CAP 1 MG (10 X 5 CAPS) 750.00 5 787.50 39.38 826.88 827.00
10 SIROLIMUS TAB 1 MG (10 X 5 TAB) 2450.90 2 2499.92 125.00 2624.91 2625.00

  * The rates are subject to changes with the procurement cost.


CHAPTER - II
POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

Chairman:

 Appointed by Government of Tamil Nadu and Chairman is one of the Directors of the board and also chairman of board of TNMSC.

Managing Director:

 Appointed by Government of Tamil Nadu and he is one of the Directors of the Board of TNMSC. Managing Director is vested with substantial powers and duties of management and day-to-day functions of TNMSC.

General Manager (Administration & Equipment):

 Finalization of the Equipment in consultation with specialists, tender processing, Finalization of rates and suppliers of the Equipment handling all legal matters including legal disputes raised by the suppliers of Equipment and also assist the Managing Director in various functioning activities of the corporation. The administration of the organization vests with General Manager (Administration)

General Manager (Drugs):

 Finalization of the Drugs and Medicines, Surgical and Sutures etc., in consultation with specialists, tender processing, finalization of rates and suppliers of the Drugs and Medicines, Surgical and Sutures etc., handling all legal matters including legal disputes raised by the suppliers of Drugs and Medicines, Surgical and Suture Materials and all administrative matters of the corporation and also assist the Managing Director in various functioning activities of the corporation.

Company Secretary:

 Company Secretary appointed who is having overall superintendence and control over the financial affairs of the corporation.

Drug

Manager (Purchase):

 In-charge of tender process, finalization of rates and tenderers of Drugs & Medicines, Speciality Drugs, Surgicals, Sutures, etc. is having overall superintendence and control over the affairs of drug warehouses.

Assistant Manager (Purchase)

 Vested with the duties of monitoring inventory level of Drugs & Medicines, Speciality Drugs, Surgicals, Sutures, etc. in the warehouses and placement of purchase orders with approved suppliers.

Pharmacists:

 At least 2 pharmacists are appointed on deputation from Directorates of Health & Family Welfare Department in each drug warehouses. One of the pharmacists has been appointed as Assistant Public Information Officer. The pharmacists are In-charge of drug warehouse and having control over inward and outward of drugs.

Manager (Quality Control)

Vested with the duties of tendering process of empanelled laboratories, drawing samples and forwarding the samples to empanelled laboratories and to ensure the quality of drugs.

Assistant Manager (QC)

 Processing of the samples, received from warehouses sending the same to empanelled laboratory for analysis. Coordinating with empanelled laboratory in getting the report in-time and communicating the same to the warehouses with the approval of M(QC).

EQUIPMENT

Senior Manager (Equipment Consultant):

 Vested with the duties of tender process for procurement of equipments and placement of purchase orders with the successful tenderers.

CIVIL

Executive Engineer (Civil):

 Controlling and administering the Engineering wing at TNMSC apart from managing the purchase of equipments, maintenance of equipments, maintenances of CT & MRI scan centers and Civil & Construction work.

Assistant Engineer (Civil):

 Vested with the duties of monitoring the construction work and maintenance of civil works in drug warehouses. He is also in-charge of processing the bills for payment to the various L1 tenderers for maintenance of equipments in hospitals.

ELECRICAL

Assistant Executive Engineer (Electrical):

 Vested with the duties of maintenance of CT & MRI scan centers and Electrical related works in drug warehouses.

ADMINISTRATION

Administrative Officer:

 Vested with the duties of establishment and service matters of TNMSC staff.


Office Superintendent:

 Vested with the duties of establishment and service matters of all staff.

ACCOUNTS

Accounts Officer:

 Accounts Officers are vested with the duties of maintenance of Accounts of the corporation and processing bills submitted by the suppliers of drugs, equipments, etc.

Assistant Accounts Officer:

 Bill process and payment to Drug and Equipment suppliers’ and other miscellaneous payment

ELECTRONIC DATA PROCESSING

System Analyst:

 Vested with duties of facilitate Software and Computer Hardware for the Corporation needs.

OUT-SOURCING

 Necessary staff required in each department viz., Purchase, Quality, Engineering, etc. are outsourced and controlled by respective heads of department.



CHAPTER - III
PROCEDURE FOLLOWED IN DECISION MAKING PROCESS


A). Procurement of Drugs, Surgicals, Sutures, etc.

a). Finalization of List of Essential Drugs, Surgicals & Sutures.

01. : Procedure for finalizing list of Essential Drugs, Surgicals & Sutures.
02. SCOPE : All Drugs, Surgical consumables and sutures required by the Hospitals / Institutions.
03. DEFINITION : M.D. - Managing Director
D.M.S. - Director of Medical and Rural Health Services
D.M.E - Director of Medical Education
D.P.H - Director of Public Health and Preventive Medicine
S.A. - System Analyst
M (P) - Manager (Purchase)

4 Procedure Responsibility
4.1 Receives requirement for new Drugs, Sutures & Surgical items to be included for next year in the list of Essential Drugs & Specialist from DME, DMS & DPH & put up for review by Drug committee. M(P)
4.2 The List of Essential Drugs, Sutures & Surgical items for every year are finalized by Drugcommittee Chaired by M.D. The committee will review and decide the following based on the existing year's List.
  1. New Items to be included with their specification.
  2. Items to be excluded / deleted
The decisions are recorded and minuted including reasons for addition / deletion for each drugs.
M(P)
4.3 Allots Drug Code No. (Running Sequential Number) for drugs, which do not figure in the existing list, in consultation with M.D. S.A.
4.4 Gets Code Number, Name, Specification and Quantity required for the new drugs, entered in the computer by Computer Operators and gets print-out of consolidated statement for all drugs. Hands over the statement to Manager (Purchase). The statement will contain name, Pharmacopeia specification and quantity for Existing and new drugs.
Note: The tender quantity of existing drugs are arrived by the drug committee in the meeting convened every year.
S.A.
4.5 Reviews the consolidated statement to ensure Specification are complete and quantity for new Drugs are as per the original requirements. Forwards to Managing Director for approval. M(P)
4.6 The list is also published in the form of a Booklet and issued to doctors at State Hospitals M(P)

5.0 Documents maintained:

  1. Requirement letter for New drugs.
  2. Minutes of expert committee approval.
b). Procurement of Essential Drugs and Surgicals:

01. : Procedure for procurement of Essential Drugs and Surgicals& Sutures consumables.
02. SCOPE : All Drugs, surgical items and sutures required by The hospitals and Primary Health Centers in the state.
03. DEFINITION : M.D. - Managing Director
G.M. - General Manager (Drugs)
M (P) - Manager (Purchase)
A.M.(P) - Assistant Manager (Purchase)
N.O. & D.I - Nominated Officers & Drugs Inspector

4 Procedure Responsibility
4.1 The procurement of Drugs, Surgical & Sutures item is done as per the purchase policy for TNMSC decided by the Health and Family Welfare Department in Tamil Nadu. GM
4.2 Prepares the statement of tender quantity with value for the drugs, surgical & Suture items to be procured for the current year and forwards it to M.D. for review and approval. GM
4.3 Decides date of receipt of Tender and opening of cover A (Technical Cover of Tender Documents) in consultation with M.D. GM
4.4 Prepares draft of Tender Advertisement and Tender Document.
Note: The Tender document will contain all requirements to be met by the suppliers as per the Purchasing Policy, drug name, specification, quantity, packing specifications and unit size.
M(P)
4.5 Reviews the draft advertisement and Tender Document to ensure it is complete in all respects, makes the necessary corrections and get it approved by M.D. M(P)
4.6 Release of Advertisement in the Newspapers send photo copy of the advertisement to the Suppliers who have participated in earlier tender to ensure wider participation. M(P)
4.7 Forwarding of the Tender Documents signed by M(P) to the suppliers who have requested for the same with tender cost. Records supplier details in Tender Document Register. M(P)
4.8 The filled and Sealed Tender Document received from submitted by the suppliers in the Tender Box during TNMSC working hours. M(P)
4.9 In case of surgical and suture items, ensures that samples submitted for the tender are as per tender specifications. M(P)
4.10 Intimate to members of the Expert Committee for the opening of the tender documents. M.D
4.11 Prepares check-lists in consultation with EDP / M.D. containing tender requirements to be met for use during scrutiny of cover 'A' Documents. M(P)
4.12 Opens Cover 'A' of the tender documents in the presence of representatives of tenderers and Tender Scrutiny Committee. M(P)
4.13 Scrutinizes the Cover 'A' of Tender documents along with the check list to ensure all tenderrequirements have been met. Records conformity / non-conformity by marking in the check-lists, updates in the computer. It will also be signed by the nominated officers. Any tender not fulfilling requirements will be rejected. Nominated Officers
4.14 Arrangement for Inspection of factory of tenderer who were participated 1st time & who were empanelled 3 years before. M(P)
4.15 Receives "Cover A" of Tender documents along with check-list and prepares list of eligible tenderers who have met all the requirements get the list approved by M.D.
Note: In case of Surgical and Suture items, evaluation of samples for eligible tenderers will also be done. Only those tenderers who samples are accepted will be considered for opening of "cover B" .
M(P)
4.16 Prepares a letter for date of opening of "Cover B" of Tender documents (Commercial aspects part of Tender Document) and sends to all eligible tenderers.
4.17 Opens "Cover B" of the tenders who have qualified in "Cover A" and sample evaluation requirements in the presence of Tender Scrutiny Committee on the specified date. M(P)
4.18 Enters the rates quoted in Cover B in the computer and takes the printout of Comparative Statement. EDP
4.19 In case of drugs for which sample evaluation / bio availability report are to be carried out / obtained prior to negotiation, respectively obtains samples / report from the eligible tenderers and gets them tested / reviewed. The tenderers who meet the above requirements will then be called for commercial negotiations. M(P)
4.20 Perform commercial negotiations with lowest tenderers and obtains confirmation from them for the same in writing. M.D.
4.21 Prepares Tender Minutes for each product in consultation with M(P) and forward to Tender Committee of the Board for its approval. A.M(P) & EDP
4.22 Determines quantities of drugs to be purchased as per re-order level by maintaining 4 months base stock and 2 months stock in pipeline. A.M(P)
4.23 Prepares two copies of the Purchase Order containing supplier details, specifications, unit of supply, rate, quantity and delivery point.
Note: The purchase Order will also be transmitted to the concerned Warehouse through computer network.
A.M(P) & EDP
EDP
4.24 Reviews Purchase Order to ensure the above requirements are complete and forwards to M.D. for approval. A.M(P)
4.25 Send approved Purchase Order to the supplier and files one copy. Enters Purchase Order details in Purchase Order issued Register. A.M(P)
4.26 Receives Material Received Certificate and invoices from EDP for receipts at the Warehouses and files them for bill processing. A.M(P) & EDP
4.27 Reviews Consumption date of drugs in all warehouses every week to decide on quantum of further Purchase Orders or for transfer of drugs from one Warehouse to another warehouse required studies will be undertaken to analyze consumption pattern of drugs. A.M(P)
4.28 Maintain all documents related to procurement activity. A.M(P)
4.29 Review of Drugs stock A.M(P)
4.29.1 Monitors stock of drugs at warehouses using Drug Monitoring Information system along with M.D. A.M(P)
4.29.2 Less than 15 days stock at state level for any drug will be treated as stock out. Review such stock out situation on daily basis along with M.D. using reports generated through Drug Monitoring System and takes necessary action for its rectification. A.M(P)

5.0 Documents maintained:

  • Final List of Essential Drugs & Surgical items.
  • Statement of Tender Quantity Tender Document.
  • Checklist
  • Sample Inspection Reports Comparative Statement
  • Tender Minutes Purchase Order
  • Quality plan for Drug Monitoring Information System
c). Assessment of New Suppliers:

01. : Procedure for assessment of New suppliers.
02. SCOPE : New Suppliers for the supply of Drugs, Surgical & Suture items.
03. DEFINITION : GM - General Manager
M(P) - Manager (Purchase)
A.M(P) - Assistant Manager (Purchase)

4 Procedure Responsibility
4.1 Assessment of suppliers is done during every procurement through technical evaluation using the check list. GM
4.2 In case of new Suppliers, in addition to the above, inspection of the manufacturing unit will be done to make an assessment of their capabilities. Details of the inspection are recorded in Inspection Report. GM
4.3 In case the manufacturing units are as per standards, decides on the opening of Cover ‘B’ of the suppliers. GM
4.4 Cover ‘B’ is opened and L1 rates are finalized. Purchase orders are placed periodically. GM/M(P)/A.M(P)
4.5 Existing and new suppliers are identified by EDP code in the computer system EDP

5.0 Documents maintained:

  • Inspection Report .
  • Checklist.
d). Continuous improvement of suppliers:

01. : Procedure for continuous assessment of Suppliers.
02. SCOPE : Suppliers for Drugs, Surgical and Suture items.
03. DEFINITION : GM - General Manager
M (QC) - Manager (Quality Control)
M (P) - Manager (Purchase)
AM(P) - Assistant Manager (Purchase)
AM(QC) - Assistant Manager (Quality Control)

4 Procedure Responsibility
4.1 Continuous assessment of suppliers is done prior to placing every purchase order and also at the end of the year. M(QC) / M(P)
4.2 Assessment prior to placing Purchase Orders:
4.2.1 Reviews the performance of suppliers, product wise by M(QC) and M(P) for the following:
  1. Promptness of supply using unexecuted order statement
  2. Quality performance using QC statement
M(QC) / M(P)
4.2.2 In case the performance of suppliers is not satisfactory, decides on to placing / stopping of further purchases for the product with the supplier and records decision in Tender Minutes. M(QC)/M(P)& GM
4.2.3 In case the sample failure report is of critical nature, decide on blacklisting the supplier for the particular product for a period of five years. Communicates the same to the Drug Controller of the state concerned. GM/M(QC)/ M(P)
4.2.4 In case the supplier failed to perform the contract in supply, decides on blacklisting the supplier for two years. M(QC) /GM/MD
4.2.5 The black listed supplier, after the specific period may be considered for participating in the tender. If so, he will be treated as a new supplier in the tender process. M(P)
4.3 Assessment at end of the year:
4.3.1 Assessment at end of year is done using supplier rating plan product wise to select good suppliers. M(P)

5.0 Documents maintained:

  1. Blacklisting Register
B). Quality Control:

e). Controlling quality of Drugs, Surgicals, etc.,

01. : Procedure for controlling quality of Drugs, Surgical and Suture items received from suppliers.
02. SCOPE : All drugs, Surgical and Suture items received from Suppliers during regular supplies and received during Tendering process.
03. DEFINITION : M.D. - Managing Director.
M (QC) - Manager (Quality Control)
AM(QC) - Assistant Manager (Quality Control)
Q.C.(A) - Quality Control Assistant
D.E.O - Data Entry Operator

4 Procedure Responsibility
4.1 Receipt of samples from warehouse
4.1.1 Samples are received in boxes from the district warehouse through Courier Services within three days of receipt of consignment and placed in the Quality Room. QC(A)
4.1.2 Samples will be received with the statement of samples signed by the Warehouse In-charge containing the following particulars.
  1. Purchase Order No.
  2. Drug Code
  3. Batch Number
  4. Quantity
  5. Expiry Date
  6. Warehouse Receipt Date
  7. Warehouse Sent Date
  8. Supplier Name
AM (QC)
4.1.3 Verifies the samples for the following
  1. Samples with statement for ensuring correctness.
  2. Unit packaging for the samples with the tender document for packaging specification
  3. Composition printed on the packaging with the tender document composition
QC(A)
4.1.4 Enter name of the warehouses and date of receipt of the sample. In case of discrepancies / damages in the samples, sends letter to the warehouses specifying the details & files a copy of it in the Drug warehouse wise sample receipt statement file. Record discrepancy Details, in the statement and hand it over to Date Entry Operator for entering in the system. In case of deviations in samples received with respect to tender conditions, records the same in Deviation Register for review and Corrective Action. Q.C(A)
4.1.5 Enter Sample details in the computer from the statement and generate samples Receipt statement showing Drug Warehouse wise total number of samples received on that date and cumulative for the financial year. D.E.O. & Q.C(A)
4.1.6 File the sample receipt statement of Drug, warehouse wise. Q.C(A)
4.1.7 Documents maintained by Quality Control Section:
  1. Deviations register
  2. Sample receipt statement
  3. Drug Warehouse wise sample statement File
4.2 Selection of samples for Analysis
Receives Common Batch Elimination List and Sample labels from Data Entry Operator.
Note 1:Computer Eliminates the samples which were already sent for analysis and generate a list known as Common Batch Elimination List along with dummy sample codes and also state which Drug Warehouse sample has to be taken for analysis.
Note 2:Computer generates labels which contain dummy sample code, name of the product, composition of the product and pharmacopoeia reference.
4.2.1 Inform the Q.C (Assistant) for selection and processing of samples as per Common batch elimination list and files it. A.M (QC)
4.2.2 Documents maintained by Quality Control Section:
  1. Common batch Elimination List file.
4.3 Processing Samples
4.3.1 Sample Decoding: Remove specified tablet and Capsule from the strips and packs them in a polythene cover inserts them in a brown cover and staple a blank strip of the tablet capsule on the brown cover for identification of batch number and the product. The same process is carried out for injections, but the label is removed from them and pasted on the brown cover. In the case of bottles, covering with polythene cover and brown wrapper is not done; label from the bottle is removed and placed directly below the bottles Q.C(A)
4.3.2 Ensures the packing of samples is done properly, paste the computer generated labels on the sample cover / bottle after verifying the batch number with sample code; Remove the original labels, strips stapled / pasted by the Q.C. Assistant on the samples and destroys them. A.M (QC)
4.3.3 Refer the approved laboratory list and decides the laboratory where the samples are to be sent. Enter the Q.C. dummy sample code number and laboratory name in covering letter and hand over to Q.C. Assistant for forwarding to the laboratories. M (QC)
4.3.4 Send the samples to laboratories Q.C.(A)
4.3.5 Ensures samples are sent to laboratory within 3 working days of receipt from Warehouses. A.M(QC)
4.3.6 Transfers the balance samples to respective storage area. Maintaining record for the samples batch wise in computer. Q.C.(A)
4.3.7 In the case of sample from Tenderers, decoding will be done, if required and sent for analysis. M(QC)
4.3.8 In case any Warehouse In-charge inform, that a hospital has returned a batch due to quality problem, the sample is sent again for reanalysis and decides for distribution or returning back to supplier. A.M(QC)
4.3.9 Documents maintained by Quality Control Section:
  1. Covering Letter File
  2. Approved Laboratory List
4.4 Receipt of Lab Reports
4.4.1 Receive sample analytical reports from the laboratories as per specified schedule – Reports for tablets and capsules are to be received within 8 days and for injections within twenty one days of sending sample. Inform the laboratory to communicate immediately through phone / fax / e-mail in case of failure of a sample. M(QC)
4.4.2 Review laboratory reports with specification. If samples are identified as standard, issue communication to warehouses to distribute the drugs / medicines to hospitals. M(QC)
4.4.3 Review Laboratory reports with specifications. If any samples are identified as substandard (not meeting specification) send a stop issue of the particulars batch to the warehouses. (The letter will contain product name, batch number, supplier name and also instructions for withdrawing the product from the hospitals and will be sent within two days of receipt of this report). M(QC)
4.4.4 The Warehouse In-charge who receives “Issue Letter” from Manager (QC) distributes drugs to hospitals. WH(I)
4.4.5 The warehouse in-charge who receive stop issue letter will freeze the drug. WH(I)
4.4.6 Incase drugs were distributed already on quality report and on receipt of stop issue from Manager(QC),send a withdrawal communication letter to the hospitals to whom it hasbeen issued. They will send a confirmation for the same to Manager Q.C. through Daily Report. WH(I)
4.4.7 Checks list of frozen drugs to ensure stop issue instruction has been complied with. A.M (QC)
4.4.8 In consultation with MD, TNMSC, issues a show cause notice to the supplier seeking explanation for the supply of substandard product. File a copy of the notice issued along with the analytical report. M (QC)
4.4.9 Send all the copies of the Laboratory report to the Q.C. Assistant for filing A.M (QC)
4.4.10 Files copy of Laboratory report as below:
  1. Standard (Meeting Specification) quality samples reports:
  2. Substandard (Not Meeting Specification) quality samples reports are filed as below.
    1. Return order file. (IF subsequently failed)
    2. Release order file. (If subsequently passed)
A.M (QC)
4.4.11 Sends one sample of the same batch (Which has failed in the first analysis) to the Government Analyst for analysis within three working days of receipt of sub-standard report. The sample will be chosen and sent as detailed in Selection and processing of sample with the label being handwritten instead of computer generated. M (QC)
4.4.12 If the batch is found to have passed by Government Analyst, recommend to the Managing Director to release the batch which was stopped (frozen) earlier. On instruction of M.D. sends “Release Order” to the Warehouses for releasing of frozen batches & files a copy of it in Release order file. M (QC)
4.4.13 If the batches are found to have failed by Government Analyst, obtains approval from M.D. for returning the batches to the supplier. Sends communication to Warehouse and supplier for the same with a copy to the drug controller of the concerned state. A copy of this rejection letter is given to Manager (P) from Manager (QC). M (QC)
4.4.14 If the failure is of critical nature, decided on blacklisting the supplier for the particularproduct in consultation with M.D. for a period of two to five years based on the Tender conditions. Communicates the same to the Drug Controller of the State concerned. M (QC)
4.5 Sample Evaluation of Sutures & Surgical item during Tender Processing: Sends samples received during tender processing as per tender conditions for laboratory analysis / clinical trial by experts. The evaluation will be done using reference method / acceptance Criteria as specified in the quality plan. M (QC)
4.6 Performs sample testing of packaging material received at Warehouses at random, to ensure they are as per specification. In case of any deviation, carries out necessary action in Consolation with M.D. M (QC)

Documents maintained by Quality Control Section:

  1. Stop Issue file
  2. Show Cause notice file
  3. Release order file.
  4. Return order file.
  5. Standard Quality Reports file

C). Issue:

f). Preparation of passbook and issue of drugs:

01. : Procedure for preparation of passbook for issue of drugs.
02. SCOPE : All institutions to whom drugs are issued.
03. DEFINITION : D.M.E. - Director of Medical Education
D.M.R.H.S - Director of Medical and Rural Health
Services D.P.H & P.M- Director of Public Health and
Preventive Medicine M (P) - Manager (Purchase)
A.M(P) - Assistant Manager (Purchase)
EDP - Electronic Data Processing Section

4 Procedure Responsibility
4.1 Passbooks for institutions under DME, DPH & PM and DM & RHS
4.1.1 Receives allotment letter from DME, DPH & PM and DM & RHS stating name of institution and amount allocated for the year for quarterly Drugs, Surgical and Suture items; Hand over to EDP for entering in computer. A.M(P)/M(P)/GM
4.1.2 Enter allotment letter details in Computers, takes print out of Statement with institution wise slips. The slips will contain Pass Book No, Name of Institution, Indenting Officer and annual allotment amount separately for Drugs, Surgical and Suture items. The allotment of Pass Book number is done in the Computer. EDP
4.1.3 Paste printed slip on both copies of Pass Book and forwards to concerned Warehouses for issuing to the institution concerned. The warehouse In-charge will issue the institution copy of new passbook to the institution after collecting the previous year’s passbook (institution copy). A.M(P)/M(P)
4.1.4 Receives requisition from DME, DPH & PM, DM & RHS as and when additional allocation is to be made for any institution during the year; prepare allotment letter for the same and send copies to concerned institution & Warehouses A.M(P)/M(P)/GM
4.1.5 The Passbook is updated for the additional allotment by the warehouse in-charge WH i/c
4.2 Passbooks for other Institutions
4.2.1 Receives requisition letter from Head of Department other than those of DME, DPH & PM and DM & RHS for requirement of drugs and issues authorization letter accordingly AM(P)/M(P)/GM
4.2.2 Prepare and send Passbooks for the institutions and warehouses along with authorization letter. M(P)
4.2.3 Receive demand draft from the institution, updates the amount in the Passbook and issues drugs. Forwards the bank draft to head office. WH i/c
4.2.4 Updates the allotment amount in the Computer against the institution name after receiving the draft. EDP
4.2.5 Reviews the requisition received for additional requirement from head of other institution to ensure requirement can be met, sends authorization letter to the concerned WH i/c M(P)
4.3 Review of Passbook Utilization
4.3.1 Reviews utilization of allotted amount,directorate wise, using Passbook utilization statement on monthly basis to identify institutions who have over utilized or underutilized the allotted amount and inform accordingly A.M(P)/M(P)
4.4 Duplicate Passbook
4.4.1 In case any institution reports regarding loss of pass book, issues duplicate pass book to the institution through the ware house in-charge on being recommended by the head of the institution. M(P)

5.0 Documents maintained:

  1. Allotment letters from the medical institutions
  2. Passbook utilizations statement
D). Receipt and Storage of Drugs:

g). Procedure for receipt of drugs, sutures, etc at Warehouses:

01. : Procedure for receipts of drugs, sutures & surgical items at Drug Warehouses from Suppliers.
02. SCOPE : All Drugs, Sutures & Surgical items as per List of Essential Drugs & Surgical items.
03. DEFINITION : LR - Lorry Receipt
DC - Delivery Challan
IGR - Inward Goods Register
MRC - Materials Received Certificate
WH i/c. - Warehouse in-charge.

4 Procedure Responsibility
4.1 Receive purchase order from Head Office through internet data transfer as and when they are issued to suppliers. WH i/c
4.2 Receives Drugs and Surgical items from Suppliers through door delivery along with Delivery Challan / Invoice and LR (in case of receipts by lorry); Verify receipts documents with Purchase Order copy to ensure the correctness of specifications and quantity. WH i/c
4.3 Get the Consignment unloaded at the specified place and inspects to ensure that:
  • Items listed in the Invoice/Challan are received in order.
  • Quantity received does not exceed the ordered quantity.
  • Identification of product name, batch number, date of manufacturing, date of expiry, name of supplier and quantity is available on the packaging.
  • Packaging is as per specification given in the tender document.
  • There are no shortages or damages.
  • Logogram "TAMILNADU GOVT. SUPPLY – NOT FOR SALE" is printed on the packaging in TAMIL or ENGLISH or both.
WH i/c
4.4 In case of damages/discrepancies in packaging records details in M.R.C., attaches photographs of the damaged packing if required, and forwards to Head Office. In case the contents are damaged because of above, destroy the drugs. Records details in Shortage/Damage Register. WH i/c
4.5 In case of shortage / excess quantity supplied (in terms of cardboard boxes/pack) with respect to D.C./Invoice, records the quantity in D.C./Invoice and Lorry Receipts and obtain signature of the transporter. Records details of shortage in Shortage / Damage Register. WH i/c
4.6 Sampling Procedure
4.6.1 Collect samples randomly from the consignment for each product batch wise as per sampling plan given below and place them in the specified place. Samples are to be sent to Quality Control Department within 3 days of receipt of consignment.
Quantity of sample to be taken:
WH i/c
Sl. No. Type of Drugs Nos.
1 Tablets and Capsules 100 in each batch
2 Vials 25 in each batch
3 Ampules 1-2 ml 50 in each batch
20 ml 10 in each batch
4 Transfusion fluids 500ml 6 in each batch
5 Transfusion fluids 100ml 6 in each batch
6 Syrups (powder & Liquid) 50-60 ml 3 in each batch
7 Ointments in Tubes 3 in each batch
8 Ointments in Jars 1 in each batch
9 Solids below 450 gm 10 in each batch
10 Solids above 450 gm 1 in each batch
11 Liquids in 5 litres can 1 can (5 litres)
12 ORS packets 20 in each batch
13 Absorbent Cotton Wool 1 Roll in each batch
14 Bandage/Gauze Cloth 1 1 pack (20/30 mtrs.) in each batch
4.6.2 Affix rubber stamp of the place of the Warehouse on each pack/carton of the sample sent to Quality Control. (E.g.) For Drug Warehouse, Anna Nagar, Chennai the rubber stamp should be Anna Nagar, Chennai. WH i/c
4.6.3 Enter sample details in Computer and hand over the QC Samples Statement to Pharmacist. Data Entry Operator
4.6.4 Pack the samples carefully in boxes, so that no samples get damaged during transit and forward to Quality Control Dept., Chennai along with QC sample statement. WH i/c
4.6.5 Samples from the consignments of certain products are to be sent to QC department as advised by M (QC). WH i/c
4.6.6 Additional sample/re-sample are to be sent to QC by regular procedure within 3 days from the receipt of message. WH i/c
4.7 Instruct the packers for storing the drugs and surgical items at the specified places. WH i/c
4.8 Enter the details of receipt in IGR and Stock Register Record IGR & Stock register page reference in DC/Invoice and hand over to the Data Entry Operator along with IGR for enteringin the System. WH i/c
4.9 Receive Materials Received Certificate (MRC), purchase order wise along with a summary from Data Entry Operator. Review MRC with stockregister to ensure correctness. Record MRC number for reference in DC / IGR, whenever MRC, DC & Invoice are maintained in separatefiles. WH i/c
4.10 In case of shortages in supply, enter details in MRC summary for the day and the corresponding MRC; Forward MRC to Head Office. WH i/c
4.11 File DC/Invoice along with the corresponding MRC. WH i/c

5.0 Documents maintained:

  1. Inward Goods Register
  2. Stock Register
  3. Materials Received Certificate
  4. Purchase Order File
  5. DC/Invoice/MRC File.
  6. Shortage / Damage Register
  7. QC Samples Statement
h). Procedure for storage and preservation of drugs in warehouses

01. : Procedure for Storage & Preservations of Drugs in Warehouses.
02. SCOPE : All drugs, sutures & surgical items received at Warehouses.
03. DEFINITION : WH i/c. - Warehouse in-charge.

4 Procedure Responsibility
4.1 After verification of receipts and collection of samples, the drugs are stored in their specified place drug code wise. WH i/c
4.2 Enter receipt quantity in the respective Bin card. WH i/c
4.3 Ensure disinfectants, antiseptics and external applications as per list of essential drugs are kept separately and not mingled with drugs & surgical items. WH i/c
4.4 Store drugs which need cold storage (2°c to 8°c) as per list given below in Cold room, walk in cooler, Ice lined refrigerators or refrigerators as per the facility provided in the individual Warehouses.
Items to be kept in cold storage:
  • Inj. Heparin Sodium
  • Inj. Streptokinase
  • Inj. Pancuronium Bromide
  • Inj. Oxytocin
  • Inj. SuccinylScoline Chloride
  • Anti DRH Serum
  • Anti A Serum
  • Anti B Serum
  • Anti O Serum
  • Inj. Cisplatin
  • Inj. Vincristine Sulphate
  • Inj. Human Anti D immunoglobin
  • Inj. Human Anti Tetanus D Immunoglobin
  • Inj. Human Insulin Short Acting
  • Inj. Human Insulin Intermediate Acting
  • Inj. Dobutamine
  • Anti Rabbies Vaccine
  • Subgroup for Serum A
  • VDRL Antigen
  • CarboprostTromethamine Inj. U.S.P
  • Atra Curium Inj.
  • Tetanus Toxoid
  • Rabbies Vaccine I.P. (Tissue Culture)
  • Anti SnakeVenum
WH i/c
4.5 Drugs with later expiry dates are to be stored in the back and those with earlier expiry at front for easier access. WH i/c
4.6 Ensure vials, ampules and bottles are handled carefully during unloading, storing, loading to avoid breakages / damages. WH i/c
4.7 Ensure warehouse is cleaned daily. WH i/c
4.8 Ensure refrigerators are defrosted twice every week to avoid frost formation. WH i/c

5.0 Documents maintained:

  1. Bin card
E). Maintenance of facilities and equipments in warehouses:

i). Procedure for maintenance of facilities and equipments in warehouses:

01. : Procedure for maintenance of facilities and equipments in the warehouses.
02. SCOPE : Refrigerators, Walk in Coolers / Cold Room, Hydraulic Hand trolley, Fork lifting stackers, Generators, etc.
03. DEFINITION : WH i/c.- Warehouse in-charge.

4 Procedure Responsibility
3.1 The maintenance of all facilities and equipments in the warehouses are carried out through Annual Maintenance Contract with authorized agencies or with local agencies. Ensure the maintenance is carried out as scheduled and inform Head office in case of any deviations. WH i/c
3.2 Ensure the facility / equipment is working as per requirements after the repair. Receive service report from the agency after the repair, file the copy and send one copy to Head office. WH i/c
4.0 Documents maintained:
  1. Service report file
WH i/c
F). Duties of Pharmacists:

j). Duties of warehouse in-charge:
  • Implementing Quality Assurance System in all warehouse activities.
  • Receiving storing and Issuing drugs, sutures and surgical items as per documented procedure.
  • Sending samples of drugs to Quality Control Department within 24 hours of receipt of consignment.
  • Ensuring cleanliness at Warehouse.
  • Ensuring proper maintenance of infrastructure and equipment at Warehouse.
  • Implementing action specified for disposal of non-confirming drugs.
  • Implementing corrective action specified for redressal of customers complaints and removal of audit non-conformance.
  • Ensuring stock of drugs at Warehouses does not reach nil level.
  • Identifying drugs due for expiry six months before and implementing action specified for their use.
  • Ensuring entry of data in computer by Data Entry Operators and sending required reports to head office.
G). Procedure for procurement of Equipments

01. : Procedure for procurement of equipments.
02. SCOPE : Procurement of equipments specified by the Government in Government orders.
03. DEFINITION : HOD - Head of Department
EE - Executive Engineer
DM - Deputy Manager
TSC - Tender Scrutiny Committee
CS - Company Secretary

4 Procedure Responsibility
4.1 Notice inviting tender will be published in Newspapers and state tender bulletin through DIPR as per the prevailing Govt. Orders DM / EE
4.2 The copy of the notice inviting tender will also be displayed in the Notice Board of TNMSC. DM / EE
4.3 The technical bids will be opened on the due date in the presence of the bidders by a Committee. TSC
4.4 The technical bids will be evaluated by experts drawn from the medical institutions and based on the technical evaluation the bidders will be short listed for price bid opening. TSC
4.5 The price bids will be opened on a fixed date in the presence of the bidders by a Committee. TSC
4.6 Negotiation will be held after price bid opening, only with the lowest bidder by the Managing Director MD
4.7 Approval of L1 by the Board / MD Board / MD
4.8 Placement of Purchase orders DM
4.9 Payment to suppliers CS

5.0 Documents maintained:

  1. Tender document for procurement of Equipments.
  2. Payment records to the supplier of Equipments.
H). Procedure for Annual Maintenance Contract for equipments.

01. : Procedure for maintenance of equipments.
02. SCOPE : Maintenance of equipments specified by the Directorates.
03. DEFINITION : HOD - Head of Department
EE - Executive Engineer
SM - Senior Manager
TSC - Tender Scrutiny Committee
TCB - Tender Committee to the Board
MD - Managing Director
TC - Tender committee

4 Procedure Responsibility
4.1 Ascertaining number of equipment that require maintenance to be ascertained by respective Directorate. HOD
4.2 Issue of advertisement inviting tenders for maintenance work DM / EE
4.3 Receipt and opening of tenders TSC
4.4 Evaluation of Bid TSC
4.5 Approval of Agencies TC / Board
4.6 Placement of orders MD

5.0 Documents maintained:

  1. Tender document for Annual Maintenance Contract
  2. Payment records for Annual Maintenance Contract
I). Procedure for construction of Hospitals / Buildings

01. : Procedure for construction of Hospitals / Buildings.
02. SCOPE : Construction of Drug Warehouse / Hospitals.
03. DEFINITION : OS - Out Sourcing
EE - Executive Engineer
DM - Deputy Manager
TSC- Tender Scrutiny Committee
MD - Managing Director
TCB- Tender Committee to Board
AE - Assistant Engineer

4 Procedure Responsibility
4.1 Preparation of estimation for the civil work OS
4.2 Preparation of tender document EE
4.3 Issue of notification MD
4.4 Receipt and Opening of tender TSC
4.5 Evaluation of tender TSC
4.6 Negotiation with lowest bidder TSC & MD
4.7 Approval of the tender TCB
4.8 Placement of orders MD
4.9 Monitoring the stages of work AE / EE
4.10 Recording in M Book AE / EE
4.11 Payment to the Contractor MD

5.0 Documents maintained:

  1. Tender document for Civil Works
  2. M Book for Civil works

CHAPTER - IV

RECORDS MAINTAINED AND USED BY EMPLOYEES FOR
DISCHARGING THEIR FUNCTIONS

  1. Finalizing List of Essential Drugs & Surgicals
    1. Requirement letter for New drugs
    2. Minutes of expert committee approval
  2. Procurement of Essential Drugs & Surgicals
    1. Final List of Essential Drugs & Surgicals Items
    2. Statement of Tender Quantity
    3. Tender Document
    4. Checklist
    5. Sample Inspection Reports
    6. Comparative Statement
    7. Tender Minutes
    8. Purchase order
    9. Quality plan for Drug Monitoring Information system
  3. Assessment of New Suppliers
    1. Inspection Report
    2. Checklist
  4. Continuous assessment of Suppliers
    1. Blacklisting Register
  5. Controlling quality of Drugs, Surgicals, etc.,
    1. Deviation Register
    2. Sample receipt statement
    3. Drug Warehouse wise sample statement file
    4. Covering letter file
    5. Approved laboratory List
    6. Stop Issue file
    7. Show cause notice file
    8. Release order file
    9. Return order file
    10. Standard Quality Reports file
  6. Preparation of Pass-Book
    1. Allotment letters from the medical institutions
    2. Passbook utilization statement
  7. Warehouse records
    1. Inward Goods Register
    2. Stock Register
    3. Material Received Certificate (MRC)
    4. Shortage /Damager Register
    5. Quality Samples Statement
    6. Bin Card
    7. Frozen Stock Register
    8. Schedule for the Year
    9. Inward Indent / Issue Form
    10. Batch wise Suggestion List for Outwards
    11. Drugs Issue Statement
    12. Outward Goods Register
    13. List of items transferred out of Warehouse
    14. Stock Verification Register
    15. Monthly Frozen Stock Statement
    16. Frozen (Return to AC)
    17. List of items due for expiry within six months
    18. Issue Letter
    19. Customer Complaint Register
    20. Monthly Review Report
    21. Quality Records Plan
  8. Tender Document for procurement of drugs, surgical & Sutures etc.
  9. Tender Document for procurement of equipments
  10. Payment records to the supplier of equipments
  11. Tender document for Annual Maintenance Contract
  12. Payment records for Annual Maintenance Contract.
  13. Tender document for Civil Works
  14. M Book for Civil Works

CHAPTER - V

LIST OF OFFICERS / EMPLOYEES

Sl. No Name Designation
1 DR. UMANATH .P, IAS MANAGING DIRECTOR
2 UMA MAHESWARI P GENERAL MANAGER - EQUIPMENT
3 DR. KALAIVANI M S GENERAL MANAGER - DRUGS
4 HERALD ENOCK L EXECUTIVE ENGINEER
5 PARASURAMAN V ACCOUNTS OFFICER
6 RAMASWAMY V ASSISTANT EXECUTIVE ENGINEER
7 DURAIRAJ B SYSTEM ANALYST
8 MURUGAN P SYSTEM ANALYST
9 SORNAM AMUTHA G ADMINISTRATIVE OFFICER
10 RAJENDRAN K B ASSISTANT ACCOUNTS OFFICER
11 VINOKUMAR S ASSISTANT ACCOUNTS OFFICER
12 RAJARAM S OFFICE SUPERINTENDENT
13 THARAGARAMAN V ASSISTANT MANAGER (QUALITY CONTROL)
14 BALASUBRAMANIAN J STENO TYPIST - SELECTION GRADE
15 SRINIVASAN M STENO TYPIST - SELECTION GRADE
Pharmacists – Warehouse

Sl. No Name Designation Place
1 MADAVARAMAN T G PHARMACIST KANCHEEPURAM
2 DAMODHARAN A PHARMACIST KANCHEEPURAM
3 GANESAN S PHARMACIST VELLORE
4 SARAVANAN N PHARMACIST VELLORE
5 RAJINIGANTH A PHARMACIST THIRUVANNAMALAI
6 VISHWANATHAN M PHARMACIST THIRUVANNAMALAI
7 PALANIRAJAN M PHARMACIST CUDDALORE
8 KATHIRESAN S PHARMACIST CUDDALORE
9 NAZEER H PHARMACIST DHARMAPURI
10 MAHENDRAN S PHARMACIST DHARMAPURI
11 SARAVANAN V S PHARMACIST SALEM
12 SENTHIL PRABU K PHARMACIST SALEM
13 JAYARAJ R PHARMACIST PERUNDURAI
14 VENKATACHALLAMOORTHY S PHARMACIST PERUNDURAI
15 SENTHIL JAYACHANDAR I PHARMACIST COIMBATORE
16 RAJAN R PHARMACIST COIMBATORE
17 MOHAN N PHARMACIST THE NILGRIS
18 RAMAKRISHNAN H PHARMACIST THE NILGRIS
19 AZHAGAN A PHARMACIST - SELECTION GRADE THIRUCHIRAPPALLI
20 SOLAI R M PHARMACIST THIRUCHIRAPPALLI
21 KALANCHIYA MOHAMED N PHARMACIST PUDUKKOTTAI
22 RAMESH A PHARMACIST PUDUKKOTTAI
23 SHUNMUGANANDAM K PHARMACIST DINDIGUL
24 JAMES BABU P PHARMACIST DINDIGUL
25 RAJA B PHARMACIST MADURAI
26 MUTHUNAYAGAM T PHARMACIST MADURAI
27 CHANDRASEKAR K PHARMACIST VIRUDHUNAGAR
28 SARAVANA BOSE M PHARMACIST SIVAGANGAI
29 PANDI SELVAM C PHARMACIST SIVAGANGAI
30 SELVAKUMAR C K PHARMACIST - SPECIAL GRADE RAMANATHAPURAM
31 VIJAYAKUMAR V PHARMACIST RAMANATHAPURAM
32 BASKARAN T PHARMACIST THIRUNELVELI
33 PARAMESWARAN V S S PHARMACIST THIRUNELVELI
34 ESAKKI S PHARMACIST THOOTHUKKUDI
35 RAJA PRABHU P PHARMACIST THOOTHUKKUDI
36 SUJIN JEBARAJ M D PHARMACIST NAGARCOIL
37 ELANGOVAN V PHARMACIST THANJAVUR
38 SANKARBARATHY G PHARMACIST THANJAVUR
39 SRIDHAR D PHARMACIST VILLUPURAM
40 SEENIVASAN J PHARMACIST VILLUPURAM
41 MOHANKUMAR S T PHARMACIST CHENNAI ANNA NAGAR
42 SURESHBABU A PHARMACIST - SELECTION GRADE CHENNAI ANNA NAGAR
43 JAYAKUMAR G PHARMACIST THIRUVARUR
44 RAMANATHAN S PHARMACIST THIRUVARUR
45 SUNIL KUMAR V PHARMACIST CHENNAI KK NAGAR
46 MURUGESAN R T PHARMACIST THENI
47 CHANDRAKUMAR A J PHARMACIST THENI
48 THANGADURAI D PHARMACIST PERAMBALUR
49 MANIMEGALAI A PHARMACIST PERAMBALUR
50 PRABU P S PHARMACIST NAMAKKAL
51 NASIMA K PHARMACIST NAMAKKAL
52 MALARVANNAN M S PHARMACIST KRISHNAGIRI
53 PERUMAL K PHARMACIST KRISHNAGIRI
Data Entry Operators – Warehouse

Sl. No Name Designation Center
1 BABY A DATA ENTRY OPERATOR - SEL. GRADE KANCHEEPURAM
2 CHANDRUKUMAR K DATA ENTRY OPERATOR - SEL. GRADE VELLORE
3 MANI N DATA ENTRY OPERATOR - SEL. GRADE THIRUVANNAMALAI
4 ASHOK KUMAR R DATA ENTRY OPERATOR - SEL. GRADE DHARMAPURI
5 KABILAN G DATA ENTRY OPERATOR - SEL. GRADE SALEM
6 ASHOK KUMAR C R DATA ENTRY OPERATOR - SEL. GRADE COIMBATORE
7 BASKARAN N DATA ENTRY OPERATOR - SEL. GRADE THIRUCHIRAPPALLI
8 KARTHIKEYAN K DATA ENTRY OPERATOR - SEL. GRADE PUDUKKOTTAI
9 PADMANABHAN R DATA ENTRY OPERATOR - SEL. GRADE DINDIGUL
10 SUKUMAR G DATA ENTRY OPERATOR - SEL. GRADE MADURAI
11 BALASUBRAMANIAN C DATA ENTRY OPERATOR - SEL. GRADE VIRUDHUNAGAR
12 SELVARAJ K DATA ENTRY OPERATOR - SEL. GRADE RAMANATHAPURAM
13 RAMA SUBRAMANIAN S M DATA ENTRY OPERATOR - SEL. GRADE THIRUNELVELI
14 KANAGARAJ V DATA ENTRY OPERATOR - SEL. GRADE THOOTHUKKUDI
15 MORIS A DATA ENTRY OPERATOR - SEL. GRADE NAGARCOIL
16 DEVAKUMAR R DATA ENTRY OPERATOR - SEL. GRADE THANJAVUR
17 SATHYANARAYANAN K DATA ENTRY OPERATOR - SEL. GRADE VILLUPURAM
18 VENNILA V DATA ENTRY OPERATOR - SEL. GRADE CHENNAI ANNA NAGAR
19 SIVAGAMA SUNDARI N DATA ENTRY OPERATOR - SEL. GRADE THIRUVARUR
20 ANANDAN C DATA ENTRY OPERATOR - SEL. GRADE CHENNAI KK NAGAR
21 SELVARAJ M DATA ENTRY OPERATOR - SEL. GRADE KRISHNAGIRI
Dark Room Assistants – CT/MRI Scan Centres (Permanent)

Sl. No Name Designation Center
1 KALIAPPAN I RADIOGRAPHER ARUPPUKKOTTAI
2 BASKARAN S RADIOGRAPHER CHENGALPATTU
3 VIJAYALAKSHMI J DARK ROOM ASSISTANT CHENGALPATTU
4 PATHUVAIRAJ J RADIOGRAPHER CHENNAI-GRH
5 DANIEL RAJ Y RADIOGRAPHER CHENNAI-GRH
6 ANANTHI P S DARK ROOM ASSISTANT CHENNAI-GRH
7 LAL JUSTIN SAM L RADIOGRAPHER CHENNAI-ICH
8 MUTHUMANI M RADIOGRAPHER CHENNAI-ICH
9 RAMALINGAM G RADIOGRAPHER CHENNAI-KMC
10 VIJAY K RADIOGRAPHER CHENNAI-KMC
11 SUGUMAR M DARK ROOM ASSISTANT CHENNAI-KMC
12 VENNILA J DARK ROOM ASSISTANT CHENNAI-KMC
13 RAJESH KUMAR M RADIOGRAPHER CHENNAI-MSSH
14 MAHALAKSHMI M RADIOGRAPHER CHENNAI-MSSH
15 ARUL PRAGASAM S RADIOGRAPHER CHENNAI-RGGGH1
16 MALATHI S RADIOGRAPHER CHENNAI-RGGGH1
17 SRINIVASAN T RADIOGRAPHER CHENNAI-RGGGH1
18 REVATHI M DARK ROOM ASSISTANT CHENNAI-RGGGH1
19 ANNADURAI S DARK ROOM ASSISTANT CHENNAI-RGGGH1
20 MALINI N DARK ROOM ASSISTANT CHENNAI-RGGGH1
21 NIRMALA P RADIOGRAPHER CHENNAI-SLY
22 VIDHYALAKSHMI M DARK ROOM ASSISTANT CHENNAI-SLY
23 BALASUBRAMANIAM P DARK ROOM ASSISTANT CHENNAI-SLY
24 BASITH KHAN D RADIOGRAPHER COIMBATORE
25 INBARAJ G RADIOGRAPHER COIMBATORE
26 THAMARAI SELVI K RADIOGRAPHER COIMBATORE
27 CHANDRASEKAR B B RADIOGRAPHER COIMBATORE
28 JAYANTHI P RADIOGRAPHER COIMBATORE
29 NARAYANAN K RADIOGRAPHER COIMBATORE
30 RAVI M RADIOGRAPHER CUDDALORE
31 SHAMSUNISHA A RADIOGRAPHER CUDDALORE
32 KUMARESAN T RADIOGRAPHER DHARMAPURI
33 SIVAKUMAR K RADIOGRAPHER DHARMAPURI
34 VASUDEVAN R RADIOGRAPHER DINDIGUL
35 VARUN GOPI R DARK ROOM ASSISTANT DINDIGUL
36 SUMATHI S RADIOGRAPHER ERODE
37 PUNITHA P RADIOGRAPHER ERODE
38 RAMESH A RADIOGRAPHER ERODE
39 KUPPUSAMY K DARK ROOM ASSISTANT ERODE
40 PUSHPALATHA D RADIOGRAPHER KALLAKURICHI
41 MOHANAPRIYA S RADIOGRAPHER KARUR
42 GOWRI G RADIOGRAPHER KARUR
43 NIZHAMUDEEN N RADIOGRAPHER KRISHNAGIRI
44 VINAYAKA MOORTHI R RADIOGRAPHER KRISHNAGIRI
45 AKILA R RADIOGRAPHER KUMBAKONAM
46 SASIKALA A RADIOGRAPHER MADURAI-1
47 JOSEPH FRANKLIN M RADIOGRAPHER MADURAI-1
48 ILAYARAJA R DARK ROOM ASSISTANT MADURAI-1
49 ALAGULAKSHMI M DARK ROOM ASSISTANT MADURAI-1
50 JASEERA THASNEEM S DARK ROOM ASSISTANT MADURAI-1
51 PASUPATHY M DARK ROOM ASSISTANT MADURAI-1
52 RAJASEKARAN M RADIOGRAPHER METTUR
53 MUTHURAMAN P DARK ROOM ASSISTANT NAGAPATTINAM
54 ANANTH D S RADIOGRAPHER NAGERCOIL
55 MALARVIZHI D RADIOGRAPHER NAGERCOIL
56 KULANDAI VELU S RADIOGRAPHER NAMAKKAL
57 JUSTIN NAYAGAM D RADIOGRAPHER PADMANABHAPURAM
58 BALAMURUGAN M RADIOGRAPHER PALANI
59 MURUGAVEL V RADIOGRAPHER PERAMBALORE
60 KARTHIK P RADIOGRAPHER PERAMBALORE
61 MURUGAN K RADIOGRAPHER PERIYAKULAM
62 BENASIR BANU S DARK ROOM ASSISTANT POLLACHI
63 BALAKRISHNAN S RADIOGRAPHER PUDUKKOTTAI
64 ILAYARAJA V RADIOGRAPHER RAMANATHAPURAM
65 VENKATESH R RADIOGRAPHER SALEM
66 PUSHPAVALLI M RADIOGRAPHER SALEM
67 AMBIKA R RADIOGRAPHER SALEM
68 BALUSAMY A RADIOGRAPHER SIVAGANGA
69 SAMY ANBAN K RADIOGRAPHER THANJAVUR
70 KALAIMAGAL S DARK ROOM ASSISTANT THANJAVUR
71 VEERASIVARAMAN K DARK ROOM ASSISTANT THANJAVUR
72 SIVAJI B RADIOGRAPHER THE NILGRIS
73 JEGATHEESAN C RADIOGRAPHER THENI
74 KANDHIMATHY M RADIOGRAPHER TIRUNELVELI
75 JASELINSUJI P RADIOGRAPHER TIRUNELVELI
76 JEYAN C DARK ROOM ASSISTANT TIRUNELVELI
77 SEKHAR T DARK ROOM ASSISTANT TIRUNELVELI
78 RAJATHI R DARK ROOM ASSISTANT TIRUNELVELI
79 LAKSHMIPATHY A RADIOGRAPHER TIRUVANNAMALAI
80 KASINATHAN T RADIOGRAPHER TIRUVARUR
81 MALARVANNAN T RADIOGRAPHER TIRUVARUR
82 DHARMAVARTHINI T DARK ROOM ASSISTANT TIRUVARUR
83 SIVANESWARI S RADIOGRAPHER TRICHY
84 RENGANATHAN P RADIOGRAPHER TRICHY
85 MUTHULAKSHMI V RADIOGRAPHER TRICHY
86 JAYANTHI J DARK ROOM ASSISTANT TRICHY
87 RAJAN R RADIOGRAPHER TUTICORIN
88 J DANIEL CHRISTOPHER S RADIOGRAPHER TUTICORIN
89 SUHAIL AHMED V R RADIOGRAPHER VELLORE
90 MADHAN JAYAKARAN J RADIOGRAPHER VELLORE
91 ALBERT SAM JOSEPH R J RADIOGRAPHER VILLUPURAM
92 BALAJI M RADIOGRAPHER VILLUPURAM
93 NETHAJI D RADIOGRAPHER VILLUPURAM
94 RAMACHANDRAN R DARK ROOM ASSISTANT VILLUPURAM
95 SUNIL KUMAR S RADIOGRAPHER VIRUDHUNAGAR
Outsourced/Contract Employees:

Sl. No Category Head Office Warehouse CT/MRI Scan Centers
1 Bio-Medical Engineers (Outsourcing/Contract) 13 44 -
2 Assistant Engineer (Civil/Electrical) 4 2 -
3 Steno-Typists (Outsourcing Basis) 3 - -
4 Accountant Assistant (Outsourcing Basis) 10 - -
5 Pharmacist (Outsourcing) 2 - 1
6 Data Entry Operators(Outsourcing Basis) 24 2 42
7 Dark Room Assistants (Outsourcing Basis) - - 84
8 Programmer(Outsourcing Basis) 5 - -
9 Security(Contract – Texco) 3 75 34
10 Drivers (Outsourcing Basis) 9 - -
11 Drivers (Casual) 1 - -
12 Office Assistants (Outsourcing /Casual) 10 - -
13 Physiotherapist/Lithotripsy Assistants - - 4
14 Supervisors (Outsourcing Basis) - - 4
15 Nursing Superintendent - - 1
16 Basic Servant/Assistant/Accountant - - 4
17 Sweeper (Outsourcing) 3 - 2
18 Packers (Outsourcing/Casual) - 74 -
Total : 87 199 176

CHAPTER - VI

DETAILS OF PUBLIC INFORMATION OFFICER

Sl. No Name Designation Appointed As Administrative Unit
1 V.Parasuraman Accounts Officer Public Information Officer Tamil Nadu Medical Services Corporation Limited., 417, II Floor, Pantheon Road,Egmore, Chennai.

CHAPTER - VII

DETAILS OF ASSISTAN PUBLIC INFORMATION OFFICER

Sl. No Name Designation Administrative Unit Phone
1 MADAVARAMAN T G PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., ARIGNAR ANNA MEMORIAL CANCER HOSPITAL CAMPUS BANGALORE ROAD , KANCHEEPURAM 044-27261065
2 GANESAN S PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., TB SANATORIUM CAMPUS ADUKKAMBARAI POST , VELLORE 0416-2230880
3 RAJINIGANTH A PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., CHEST CLINIC (TB) CAMPUS ANNA NAGAR , THIRUVANNAMALAI 04175-237610
4 PALANIRAJAN M PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., BEACH ROAD NEAR DMO BUNGALOW , CUDDALORE 04142-294877
5 NAZEER H PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., GOVERNMENT HEAD QUARTERS HOSPITAL CAMPUS VANNAMPATTI ROAD , DHARMAPURI 04342-230334
6 SARAVANAN V S PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., NEAR G.M.K. MEDICAL COLLEGE SALEM STEEL ROAD , SALEM 0427-2384403
7 JAYARAJ R PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., SIPCOT COMPLEX (NEAR TASMAC GODOWN) , PERUNDURAI 04322-244481
8 SENTHIL JAYACHANDAR I PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., MEDICAL COLLEGE AND HOSPITAL CAMPUS CIVIL AERODRAM (PO) , COIMBATORE 0422-2571954
9 MOHAN N PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., CHESTER FIELD'S PEYTON'S ROAD OPP. TO CIVIL SUPPLIES GODOWN , THE NILGRIS 0423-2444796
10 AZHAGAN A PHARMACIST - SELECTION GRADE DISTRICT DRUG WAREHOUSE, TNMSC LTD., PERIAMILAGU PARAI T.B. HOSPITAL CAMPUS , THIRUCHIRAPPALLI 0431-2412446
11 KALANCHIYA MOHAMED N PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., SIPCOT COMPLEX (NEAR TASMAC GODOWN) , PUDUKKOTTAI 04322-244481
12 SHUNMUGANANDAM K PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., GOBALA SAMUDRAM TANK NEAR GOVERNMENT HEAD QUARTERS HOSPITAL , DINDIGUL 0451-2420438
13 RAJA B PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., COLLECTORATE CAMPUS , MADURAI 0452-2522174
14 CHANDRASEKAR K PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., COLLECTORATE MASTER PLAN COMPLEX NEAR DISTRICT SPORTS COMPLEX,SATTUR ROAD , VIRUDHUNAGAR 04562-253208
15 SARAVANA BOSE M PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., PANANKADI ROAD , SIVAGANGAI 04575-240180
16 SELVAKUMAR C K PHARMACIST - SPECIAL GRADE DISTRICT DRUG WAREHOUSE, TNMSC LTD., SIKIL RAJAVEETHI KENIKARAI , RAMANATHAPURAM 04567-220603
17 BASKARAN T PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., OPP. SADAK ABDULLAH COLLEGE TIRUCHENDUR ROAD , THIRUNELVELI 0462-2578714
18 ESAKKI S PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., DEVARPURAM ROAD NEAR SOUTH POLICE STATION , THOOTHUKKUDI 0461-2328948
19 SUJIN JEBARAJ M D PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., ASARIPALLAM (P.O.) KANYAKUMARI DISTRICT , NAGARCOIL 04652-226036
20 ELANGOVAN V PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., THANJAVUR MEDICAL COLLEGE HOSPITAL CAMPUS VALLAM ROAD , THANJAVUR 04362-240101
21 SRIDHAR D PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., GOVT. HOSPITAL CAMPUS HOSPITAL ROAD , VILLUPURAM 04146-222683
22 MOHANKUMAR S T PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., GOVT. PERIPHERAL HOSPITAL CAMPUS ANNA NAGAR , CHENNAI ANNA NAGAR 044-26263819
23 JAYAKUMAR G PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., MANNARGUDI ROAD NEAR CIRCUIT HOUSE BUILDING , THIRUVARUR 04366-224122
24 SUNIL KUMAR V PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., KAMARAJAR SALAI, OPP. ESI HOSPITAL, , CHENNAI KK NAGAR 044-24899430
25 MURUGESAN R T PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., THENI MEDICAL COLLEGE CAMPUS , THENI 04546-294017
26 THANGADURAI D PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., OLD EYE HOSPITAL CAMPUS CHENNAI-THIRUCHIRAPPALLI NH SERVICE ROAD , PERAMBALUR
27 PRABU P S PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., NEAR ADDITIONAL PRIMARY HEALTH CENTRE ALANGANATHAM PIRIVU , NAMAKKAL
28 MALARVANNAN M S PHARMACIST DISTRICT DRUG WAREHOUSE, TNMSC LTD., OPP. TO COLLECTOR OFFICE THIRUMALAI NAGAR,BAINAPALLI VILLAGE , KRISHNAGIRI

CHAPTER - IX

DETAILS OF APPELLATE AUTHORITY

Sl. No Name Designation Appointed As Administrative Unit
1 P. Uma Maheswari General Manager (A&E) Appellate Authority Tamil Nadu Medical Services Corporation Limited., 417, II Floor, Pantheon Road,Egmore, Chennai.



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